MP365 excels in modern SharePoint-based intranet solutions, helping organizations across industries — healthcare, manufacturing, finance, and software — modernize internal collaboration. We focus on maximizing the value of Microsoft 365, from new SharePoint portal development to migrating legacy file shares and portals, so teams can collaborate and find information faster. SharePoint Online is a highly flexible, high-value intranet platform (license included) that integrates seamlessly with Microsoft 365 tools like Teams and Viva. In practice, a well-crafted SharePoint intranet becomes the heart of your organization’s communication – fostering collaboration and driving business processes efficiently. Our portfolio of modern intranets, document migrations, communication hubs and collaboration frameworks reflects years of proven experience delivering these solutions.
Challenges We Solve
Many organizations struggle with outdated intranets and network file servers. Critical documents get buried in old servers or cluttered portals, making them nearly impossible to find. Teams waste hours hunting for information, often relying on email attachments or duplicate files. Disparate systems create content silos and inconsistent governance, while manual processes introduce risk and delay. MP365 addresses these challenges by centralizing content, enforcing metadata and navigation, and automating workflows, so information is easy to find and always up to date.
Our Approach
We offer end-to-end intranet services and partner with you at every phase:
- Strategy & Roadmap: Align with leadership and stakeholders to define intranet vision, user needs, and success metrics.
- Information Architecture: Design a logical site structure, navigation, and metadata taxonomy to make content intuitive and searchable.
- Design & Branding: Create a user-friendly, mobile-responsive interface aligned with your brand and culture.
- Development & Migration: Build the intranet using SharePoint Online best practices and migrate legacy content (file shares, older intranets) with minimal downtime.
- Integration: Connect your intranet to Microsoft Teams, Viva, and the Power Platform (Power Automate, Power Apps) for seamless collaboration and automated workflows.
- Training & Adoption: Provide end-user training, launch support, and change management to maximize adoption.
- Ongoing Support: Monitor usage, gather feedback, and continuously improve the intranet after launch.
Throughout each phase, we apply proven project governance and user-focused design to ensure your intranet meets real business needs.
Technical Capabilities
MP365’s team brings deep SharePoint and Microsoft 365 expertise:
- SharePoint Online & Microsoft 365: Cloud-based intranet portals hosted on Azure, leveraging included Microsoft 365 licenses and enterprise-grade security.
- Migration Services: Seamless migration from file servers and legacy sites. After migration, employees can access documents from anywhere on any device.
- Enterprise Search: Powerful search and indexing let users find documents by name or keyword in seconds, reducing frustration and speeding work.
- Teams & Viva Integration: Embed news, pages, and communications directly into Microsoft Teams; enable Viva Connections for personalized home sites and social engagement.
- Power Platform: Automate workflows with Power Automate, build custom apps with Power Apps, and display dashboards to extend intranet capabilities.
- Security & Compliance: Leverage Microsoft’s security framework – role-based permissions, data encryption, and audit trails – to meet regulations. Microsoft 365 adheres to standards like HIPAA and FedRAMP, and MP365 designs your intranet to enforce these controls.
Custom Development: Add custom web parts, branding, and integrations (e.g. CRM or ERP connections) to tailor the intranet to your unique processes.
Business Value
Modern SharePoint intranets deliver measurable ROI and user benefits:
- Improved Collaboration: A centralized intranet ensures everyone works from the same information, breaking down silos and boosting engagement.
- Enhanced Productivity: Streamlined navigation, integrated tools, and quick search mean employees spend less time searching and more time on key tasks.
- Secure Information Sharing: Strict permission controls and versioning prevent data leaks and duplication. Audit trails and governance support compliance in regulated industries.
- Employee Engagement: Personalized news, social feeds, and community sites keep staff informed, connected, and invested in company culture.
- Cost Efficiency: Using SharePoint Online leverages existing Microsoft 365 investments (no new server costs) and shifts infrastructure to the cloud, reducing IT overhead.
Business Continuity: Cloud intranets provide reliable, always-on access – whether employees are onsite or remote – ensuring operations continue smoothly even in changing work environments.
Industry Solutions
MP365 tailors intranet solutions to specific industry needs:
- Healthcare: Enable secure storage and sharing of patient and policy documents, with role-based access and audit trails to meet HIPAA requirements. For example, a hospital intranet can centralize policies and procedures so staff find protocols quickly and maintain compliance.
- Manufacturing: Share real-time production updates, equipment manuals, and safety checklists. Intranets support large file sets (e.g., CAD drawings) and connect plant-floor teams with corporate staff for agile decision-making and quality control.
- Financial Services: Implement audit-ready workflows for contracts, reports, and compliance documents. Enhanced governance (retention policies, approval flows) ensures regulatory compliance (SOX, SEC, etc.) and simplifies audits.
Software & Technology: Create engineering hubs with knowledge bases, code repositories, and project sites. Integrate issue tracking and DevOps alerts to streamline development teams across hybrid or global offices.
In each sector, MP365’s proven SharePoint frameworks and best practices drive high adoption and deliver results that matter to your business.
Ready to Transform Your Intranet?
Partner with MP365 to turn your intranet into a strategic asset. Our Microsoft-certified team will work closely with you from planning and information architecture through design, implementation, training, and optimization. We ensure your SharePoint intranet maximizes collaboration, improves findability, and safeguards your data. Contact us to modernize your intranet and unlock the full potential of your digital workplace.
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